DEMARLE INC

New Patient Information

Children, Young Adults, and Adults are referred to DEMARLE INC for a number of reasons. At the heart, however, patients are referred as they are trying to sort out why they are having a problem and they are looking for a plan on how to deal with whatever is found.

This is what you will receive when you become a patient at DEMARLE INC: a very comprehensive and detailed evaluation that will identify a patient's strengths as well as the areas that are causing difficulties, a report that documents these findings, a plan to address these problems, a to do list of immediate and short term action steps, and the opportunity for follow up to ensure the plan is working. If the patient is a child who needs help or support through a School or School system, Dr. DeMarle will also attend any recommended School visits, to ensure that the patients receives the support they need.

The first step in the process is to call the office and speak directly with Joanne, the office manager at 585-730-8888.

You will then be asked to gather together a number of records. For children these records will include report cards, copies of NY State Testing, discipline reports, Section 504 Plans and/or IEPs, any other school testing (Psychological, Speech and Language, Occupational therapy, Physical Therapy, etc...), and any relevant medical or mental health records. For college students records will include some of the above with the addition of PSAT, SAT, and/or ACT results, College transcripts, and a resume. For Adults records will include some of the above, plus your Resume or employment history.

You will also need to complete a number of forms. These will include an intake form and a release of information form. Depending on the patient's age there will also be a number of other forms for the individual, their significant others (parents/spouse), and their supervisor (teachers/boss or supervisor).
Click on this link to download the pdf file of the DeMarle INC Release of Information.
Click on this link to download the pdf file of the DeMarle INC Intake Form.
Click on this link to download the pdf file of the DeMarle INC Parent Form.
Click on this link to download the pdf file of the DeMarle INC School Form.

The patient is then scheduled for three visits. The first is a half-hour intake appointment. The second is typically a 3 hour evaluation which includes both an interview, and actual testing. The third visit is the parent conference/interpretive session. Some patients need to be scheduled for an extended evaluation instead of the standard evaluation described above. The extended evaluation includes one additional day of testing.

For Children there is typically a fourth visit, which includes Dr. DeMarle attending a School meeting to ensure the patient is receiving a Free and Appropriate Public Education (FAPE).

The evaluation process, which includes the intake meeting, the evaluation, and the parent conference/interpretive session is not covered through insurance. If the patient is School aged, very often following the evaluation, Dr. DeMarle may attend a School based meeting, typically a Committee on Special Education (CSE) meeting to review the results with the parents, and school team and to help ensure that the patient is receiving a Free and Appropriate Public Education (FAPE). This meeting is not covered in the cost of the evaluation. The majority of patients are then seen for ongoing educational follow-up after the evaluation is completed.

For parents convenience the Standard evaluation is broken up into three separate fees. The fee for the one hour intake session is $145. The fee for the standard evaluation is $810. The fee for the hour or one and a half hour parent conference/interpretive session is $145. If the evaluation needs to be reviewed at a School meeting then the fee for a follow-up School meeting/CSE meeting is billed by the hour and includes the time to drive to and from the meeting. Some individuals need to be seen for an extended evaluation. The fee for this includes the fee for the standard evaluation, plus an additional fee. This fee maybe based on the complexity of the evaluation, ie. the amount of time needed to review past evaluations, school records, etc.. and to write up the evaluation, or the need for additional testing. The fee for an extended evaluation varies depending on these factors. If the individual needs to be seen for an additional day of testing then the fee for an extended evaluation will include a flat addtional fee of $810.

There are times when specific individuals need to be evaluated in the home setting, or on a weekend (the office is not open on the weekends). In those situations the fee for the second visit is $930 instead of $810. If the person is outside of Monroe County and testing needs to be completed at their home the fee would be higher to account for travel time.

If parents are paying for the evaluation, the family may qualify for the sliding fee schedule. This sliding fee schedule is triggered if the child or family qualifies for free or reduced price lunch. It also is applied if the parents, individual, or spouse are active or reserve members of the US military. Some families who do not qualify for these automatic discounts may also qualify for other discounts. It is up to the family to ask about these discounted fees. Make sure to ask.
Click on this link to see if you qualify for free or reduced price lunch

If a child is school age and has an IEP, or has been through the CSE process, they may be eligible to have the evaluation paid for by the child's School District as an Independent Education Evaluation (IEE). If the evaluation is being paid for by another entity than the parents, such as a School district, the other entity is billed for the full cost of the evaluation. The fee will depend on whether the individual was see for a standard or extended evaluation. The fee also includes a $100 adminstrative fee to process the IEE. If the evaluation needs to be completed off site, in the home or school setting, then as above, an additional fee is charged (see above). The fee billed for an IEE does include presenting the information at a CSE meeting. This is an additional fee not covered through an IEE, just as it is not included in the cost of a standard or extended evaluation.

Click this link to read about a child's right to an Independent Educational Evaluation (IEE).


Prices as of 6/1/18

As of 6/1/18, the following prices will go into effect. These fees include the following:
  • Administrative fee to process Independent Educational Evaluations (IEE) - $100
  • Court/IEE Testimony - $300 an hour
  • Educational Consultation - $145 an hour
  • Educational Consultation - sliding fee scale/Military family discount - $100 an hour
  • Half Hour Educational Visit - $90
  • Intake Appointment - $145
  • Intake Appointment - Military family discount - $100 an hour
  • Intake Appointment - sliding fee scale - $85 an hour
  • Educational Evaluation (standard)- $810
  • Educational Evaluation (standard) - Military family discount - $500
  • Educational Evaluation (standard) - sliding fee scale - Free lunch discount - $410
  • Educational Evaluation (Extended)- $1300
  • Educational Evaluation (Extended) - Military family discount - $810
  • Educational Evaluation (Extended) - sliding fee scale - Free lunch discount - $610
  • Independent Educational Evaluation (IEE) Extended (total fee) - TBD Depending on which services are included
  • Independent Educational Evaluation (IEE) Standard (total fee) - $1780
  • Parent Conference - $145
  • Parent Conference - Military family discount - $100
  • Parent Conference - sliding fee scale - $85
  • Psychological Testing - $810
  • Response to Intervention (follow-up testing) - $400
  • Tutoring Fee - $40 for the hour

Comparable prices at RGH, Strong, and Unity as of 1/13/19

From the Democrat and Chronicle staff writer, Patti Singer "New year, new deductible on your health insurance and the same worries about what you’ll actually pay for your health care. Believe it or not, the federal government is trying to help. As of Jan. 1, hospitals are required to post on their websites what they charge for services and procedures. The new rule comes from the Centers for Medicare & Medicaid Services, which is trying to promote price transparency.
Click this link to read to the article.
Click this link to read to see the prices at Rochester Regional Health.
Click this link to read to see the prices at RGH.

None of the area Hospitals offer Educational Evaluations. Due to this the price of other similar evaluations, including Neuropsychological testing and Psychological Evaluations are listed here for each hospital as one way to compare somewhat similar services. However the services provided at the Hospitals are medical services and the services offered through DeMarle INC are educational services.
  • RGH - Initial Preventative E/M, New Patient, Adolescent - $340.34
  • RGH - NeuroPsychological Testing per hour face-to-face with patient report - $891.17
  • RGH - Psychological Testing per hour of the Psychologist's/Physician's Time, both face-to-face Time - $493.65
  • RGH - Psychological Testing Eval/QHP 1st hour - $400.71
  • RGH - Psychological Testing Eval/QHP Each additional hour - $200.36
A similar evaluation at RGH would cost ($340.34 + ($891.17 x 3.5)=$3460.44) or ($340.34 +($493.65 x 3.5) = $2068.12). These fees, however, do not include the one hour interpretive session.

  • Strong Peds Specialities - Initial Evaluation (15 min total) - $540
  • Strong Peds Specialities - Office Consultation New/Establish Patients - $414

  • Strong - Psychological Testing Administerd by tech per hour - $612
  • Srong - Developmental Testing with Interpretation and Report - $809
  • Strong Peds Specialities - Comprehensive Language/Cognitive Linguistic Eval 46-60 min - $815
  • Strong Peds Specialities - Comprehensive Language/Cognitive Linguistic Eval 31-45 min - $658
  • Strong Peds Specialities - Comprehensive Language/Cognitive Linguistic Eval to 15 min - $421
A similar evaluation at Strong would cost ($540 + ($612 x 3.5) = $2682) or ($414 + $809 = $1223). These fees, however, do not include the one hour interpretive session.


  • Unity - Initial Preventative E/M, New Patient, Adolescent - $110
  • Unity - NeuroPsychological Testing per hour face-to-face with patient report - $777
  • Unity - Psychological Testing per hour of the Psychologist's/Physician's Time, both face-to-face Time - $431
A similar evaluation at Unity would cost ($110 + ($777 x 3.5) = $2829.5) or ($110 + ($431 x 3.5) = $1618.5). These fees, however, do not include the one hour interpretive session.

Other evaluations

  • Strong Peds Specialities - Motor Speech Eval (46-60 min) - $815
  • Strong Speech Therapy - Motor Speech Eval (46-60 min) - $815
  • Strong Peds Specialities - Physical Therapy Re-Evaluation (305 min) - $271
  • RGH - Physical Therapy Evaluation High Complex - $369.77

© Copyright, all rights reserved Daniel J. DeMarle, Ph.D. 2014