New Patient InformationChildren, Young Adults, and Adults are referred to DEMARLE INC for a number of reasons. At the heart, however, patients are referred as they are trying to sort out why they are having a problem and they are looking for a plan on how to deal with whatever is found.
This is what you will receive when you become a patient at DEMARLE INC: a very comprehensive and detailed evaluation that will identify a patient's strengths as well as the areas that are causing difficulties, a report that documents these findings, a plan to address these problems, a to do list of immediate and short term action steps, and the opportunity for follow up to ensure the plan is working. If the patient is a child who needs help or support through a School or School system, Dr. DeMarle will also attend any recommended School visits, to ensure that the patients receives the support they need.
The first step in the process is to call the office and speak directly with Joanne, the office manager at 585-730-8888.
You will then be asked to gather together a number of records. For children these records will include report cards, copies of NY State Testing, discipline reports, Section 504 Plans and/or IEPs, any other school testing (Psychological, Speech and Language, Occupational therapy, Physical Therapy, etc...), and any relevant medical or mental health records. For college students records will include some of the above with the addition of PSAT, SAT, and/or ACT results, College transcripts, and a resume. For Adults records will include some of the above, plus your Resume or employment history.
You will also need to complete a number of forms. These will include an intake form and a release of information form. Depending on the patient's age there will also be a number of other forms for the individual, their significant others (parents/spouse), and their supervisor (teachers/boss or supervisor).
Click on this link to download the pdf file of the DeMarle INC Release of Information.
Click on this link to download the pdf file of the DeMarle INC Intake Form.
Click on this link to download the pdf file of the DeMarle INC Parent Form.
Click on this link to download the pdf file of the DeMarle INC School Form.
The patient is then scheduled for three visits. The first is a half-hour intake appointment. The second is typically a 3 hour evaluation which includes both an interview, and actual testing. The third visit is the parent conference/interpretive session. Some patients need to be scheduled for an extended evaluation instead of the standard evaluation described above. The extended evaluation includes one additional day of testing.
For Children there is typically a fourth visit, which includes Dr. DeMarle attending a School meeting to ensure the patient is receiving a Free and Appropriate Public Education (FAPE).
The evaluation process, which includes the intake meeting, the evaluation, and the parent conference/interpretive session is not covered through insurance. If the patient is School aged, very often following the evaluation, Dr. DeMarle may attend a School based meeting, typically a Committee on Special Education (CSE) meeting to review the results with the parents, and school team and to help ensure that the patient is receiving a Free and Appropriate Public Education (FAPE). This meeting is not covered in the cost of the evaluation. The majority of patients are then seen for ongoing educational follow-up after the evaluation is completed.
For parents convenience the Standard evaluation is broken up into four separate fees. The fee for the half hour intake session is $135. The fee for the standard evaluation is $730. The fee for the hour or one and a half hour parent conference/interpretive session is $135. The fee for a follow-up School meeting/CSE meeting, if needed, is billed by the hour but generally runs around $450. If the individual needs to be seen for the Extended evaluation, there is an additional $730 fee for the second day of testing.
There are times when specific individuals need to be evaluated in the home setting, or on a weekend (the office is not open on the weekends). In those situations the fee for the second visit is $930 instead of $730. If the person is outside of Monroe County and testing needs to be completed at their home the fee would be higher to account for travel time.
If parents are paying for the evaluation, the family may qualify for the sliding fee schedule. This sliding fee schedule is triggered if the child or family qualifies for free or reduced price lunch. It also is applied if the parents, individual, or spouse are active or reserve members of the US military. Some families who do not qualify for these automatic discounts may also qualify for other discounts. Make sure to ask.
Click on this link to see if you qualify for free or reduced price lunch
If a child is school age and has an IEP, or has been through the CSE process, they may be eligible to have the evaluation paid for by the child's School District as an Independent Education Evaluation (IEE). If the evaluation is being paid for by another entity than the parents, such as a School district, the other entity is billed for the full cost of the evaluation $1600 for the standard evaluation, and $1960 for the extended evaluation. If the evaluation needs to be completed off site, in the home or school setting, then the fee for a standard evaluation begins at $1800. The fee for an extended evaluation with testing completed in the home or school begins at $2640. The difference in this fee from the parent paid fee, is that this fee include additional time required to complete the IEE, additional time to help the parents through the IEE process, and time for Dr. DeMarle or another evaluator to present the material at the CSE meeting. School Districts by law must review the evaluation findings of an IEE at a CSE meeting, and Dr. DeMarle typically attends that meeting to present the findings of the evaluation.
Click this link to read about a child who is in special education right to an Independent Educational Evaluation (IEE).
Prices as of 4/1/14As of 4/1/14, the following prices will go into effect. These fees include the following:
- Administrative fee to process Independent Educational Evaluations (IEE) - $100
- Court/IEE Testimony - $250 an hour
- Educational Consultation - $135 an hour
- Educational Consultation - sliding fee scale/Military family discount - $85 an hour
- Educational Evaluation (2nd visit) - $730
- Educational Evaluation (2nd visit) - sliding fee scale/Military family discount - $360
- Half Hour Educational Visit - $85
- Independent Educational Evaluation (IEE) Extended (total fee) - $2330
- Independent Educational Evaluation (IEE) Standard (total fee) - $1600
- Intake Appointment - $135
- Intake Appointment - sliding fee scale/Military family discount - $85 an hour
- Parent Conference - $135
- Parent Conference - sliding fee scale/Military family discount - $85
- Psychological Testing - $730
- Response to Intervention (follow-up testing) - $400
- Speech and Language Evaluation - $600
- Speech and Language Therapy - $60 for the hour
- Tutoring Fee - $40 for the hour